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Director Memorandum 18-102

Date: July 17, 2018

Prepared By: Matthew Porras, Implementation Manager

Subject: Consideration to Purchase District Fleet Vehicles

Recommendation: That the Board authorize the General Manager to purchase District fleet
the vehicles.

The vehicles in the District’s fleet have recently been assessed during the process of the Vehicle
and Equipment Health Report discussed at the Board Workshop on March 13, 2018 [WM 18-
095]. The recent assessment identified the need to purchase a number of light duty vehicles,
heavy-duty vehicles and equipment. The heavy-duty vehicles and equipment purchases will be
discussed at a future workshop.

The table below outlines the vehicles that are being considered for purchase. Quotes for the
vehicles have been acquired and are attached. This group of vehicles has been selected based
on the District needs. Competitive models and manufactures were considered during the
selection process.

Vehicle Estimated Costs Based on Recent Quotes

Make Model Cost Each Quantity Sub-Total Total

Ford Escape $24,384 5 $121,920
Ford Explorer $36,652 1 $36,652 $212,511
Ford F150 $26,092 1 $26,092
Kubota RTV $13,924 2 $27,847

Financial Consideration:
Funding for these vehicles will be from Water and Sewer Depreciation Reserves as detailed below
[GL Accounts #10310].

Vehicle Cost Allocation by Fund

Make Model Sewer Reserves Water Reserves

Ford Escape 50% $60,960 50% $60,960
Ford Explorer 50% $18,326 50% $18,326
Ford F150 0% $0 100% $26,092
Kubota RTV 100% $27,847 0% $0

$107,133 $105,378

Yucaipa Valley Water District - July 17, 2018 - Page 65 of 94