Page 49 - Yucaipa Valley Water District

Director Memorandum No. 17-105 Page 3 of 6

RESOLUTION NO. 2017-25

A RESOLUTION OF THE BOARD OF DIRECTORS OF THE YUCAIPA VALLEY WATER
DISTRICT ESTABLISHING EMPLOYEE BENEFIT, ADMINISTRATIVE OVERHEAD AND
SURCHARGE FACTORS

The Board of Directors of the Yucaipa Valley Water District does hereby resolve as follows:

WHEREAS, the Yucaipa Valley Water District regularly invoices customers and developers on
a time and material basis to arrive at the actual cost of the work completed by District employees,
and,

WHEREAS, when the District uses time and material methodology to generate the cost of a
project, it is necessary to include an employee benefit factor, and administrative overhead and
surcharge factors in calculating actual project cost.

NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Yucaipa Valley
Water District does hereby establish the following factors to be used in the calculation of charges
for time and material based services:

1. Employee Benefit Factor: The Employee Benefit Factor shall be 49.1%. Attachment “A”
illustrates the manner in which the Employee Benefit Factor was calculated.

2. Administrative Overhead Factor: The Administrative Overhead Factor shall be 12.1%.
Attachment “A” illustrates the manner in which the Administrative Overhead Factor was
calculated.

3. Administrative Surcharge: An Administrative Surcharge equal to 1.5% shall be applied
to all outside service charges generated by consultants and contractors for all District
related projects.

4. Benefit & Overhead Calculation Methodology: Attachment “B” illustrates how the factors
established above will be used to calculate total project cost.

5. Hourly Labor Rates: The calculated hourly labor rate shall be updated on a regular
basis to reflect the sum of the range maximum in effect for each job position plus the
benefit factor plus the overhead factor as provided in Attachment “B.”

Yucaipa Valley Water District - November 21, 2017 - Page 47 of 74