Page 164 - Yucaipa Valley Water District

Director Memorandum 18-006

Date: January 16, 2018

Prepared By: Allison M. Edmisten, Chief Financial Officer

Subject: Discussion Regarding the Use of E-Verify for New Employees

Recommendation: That by minute order, the Board directs the District staff to enroll and
implement the eVerify system for new employees.

E-Verify is an internet-based system through the U.S. Department of Homeland Security that
compares information from an employee’s Form I-9, Employment Eligibility Verification, to data
from U.S. Department of Homeland Security and Social Security Administration records to confirm
employment eligibility. There are a few differences between E-Verify and Form I-9:
• Form I-9 is mandatory, E-Verify is voluntary
• Form I-9 does not require a Social Security number, E-
Verify does
• Form I-9 does not require a photo on identity documents,
E-Verify does

Although E-Verify is voluntary as stated above, if the District were
to receive a federal grant that included the Federal Acquisition
Regulation (FAR) E-Verify clause, we would be required to use E-
Verify.

E-Verify is free and available in all 50 states. Enrolling in E-Verify is an online process where the
District is required to accept and electronically sign the MOU (attached). After the District is
enrolled in E-Verify, we enter the new hire employee’s information from Form I-9 into E-Verify and
submit the information to create a case. Results can be received in a matter of seconds.

Yucaipa Valley Water District - January 16, 2018 - Page 162 of 287