Page 33 - Yucaipa Valley Water District

Director Memorandum No. 17-003 Page 4 of 7

(a) Mileage at the rate established by the Internal Revenue Service to and from all
Meetings as defined by the District’s Ordinance No. 53-2007 and this Resolution;

(b) Travel and lodging expenses that have been approved by the Board of Directors
prior to the date the meeting, seminar or event.

(c) Meal expenses incurred by a board member in attending such meetings with
detailed receipts;

(d) Lodging costs, in connection with a conference or organized educational activity
conducted in compliance with the Brown Act, including but not limited to the ethics
training in Section 4 below, shall not exceed the maximum group rate published by
the conference or activity sponsor or if no group rate is provided then the lodging
cost shall not exceed the government and group rates offered by a provider of
transportation or lodging services for travel and lodging when available.

3. Expense Report Requirements. The District shall provide written expense report forms to
be filed by the District’s Board members for reimbursement of actual and necessary
expenses incurred on behalf of the District in performance of official duties. Such filings
shall include all receipts for such expenses. Reimbursable expenses to be reported shall
include, but not be limited to, mileage, meals, lodging and other travel-related expenses.
All such expense reports shall constitute public records under the California Public
Records Act. The District Board member shall provide brief oral reports on meetings
attended at the expense of the District at the next regular meeting of the District’s Board
of Directors.

4. Medical Benefits. The District shall provide compensation for medical benefits to a
member of the Board of Directors equal to a single employee in the Management-Exempt
Bargaining Group during their tenure as a board member. No medical benefit(s) shall be
provided to spouses or other family members of the board member. Any monetary amount
of medical benefit that is unused, may be paid to the board member as either cash or a
contribution to a deferred compensation account at the sole discretion of the board
member.

5. Ethics Training. Pursuant to Government Code, Section 53234 each Board member shall
attend at least two (2) hours of ethics training every two (2) years at the expense of the
District. Such ethics training must be approved or authorized by the California Attorney
General’s Office and the Fair Political Practices Commission. Written proof of such ethics
training must be filed by each Board member with the District and the District shall retain
records of such ethics training for at least five (5) years after the Board member receives
such training.

6. Effective Date. This Resolution shall be effective January 1, 2017, and hereby supersedes
Resolution No. 2016-21.

rd
PASSED AND ADOPTED this 3 day of January 2017.

Yucaipa Valley Water District - January 3, 2017 - Page 33 of 120