Page 26 - Yucaipa Valley Water District

Workshop Memorandum No. 18-059 Page 3 of 5

EXHIBIT ___
YUCAIPA VALLEY WATER DISTRICT
SINGLE/SOLE SOURCE JUSTIFICATION

When a request is made for a non-competitive purchase and the specifications limit the bidding to
one source and/or brand or trade name, this form shall be completed and authorized by the
requesting Department Manager and approved by the General Manager or his/her designee.

Item: Rectangular Chain and Flight Sludge Vendor/Brand Name: Brentwood Industries/
Collection Equipment Polychem Systems

Requisition No. __________ Estimated Total Dollar Amount: $160,000

Please check all applicable categories below and provide additional information where indicated:

1. ☐ The requested product has unique design and/or performance specifications or quality
requirements that have not been found in similar products.

Identify unique features and why they are required (not merely preferred).

Have you contacted other suppliers to evaluate items/services with similar features and
capabilities? If no, explain why not. If yes, list suppliers and explain why their products do
not meet the department's needs.

2. ☒ The requested product is an integral repair part or accessory compatible with existing
equipment, or is necessary for compatibility with existing components.

List the quantity, manufacturer, brand, and model number of the existing equipment, and why
the matching equipment is required.

Quantity: Three (3)
Manufacturer: Brentwood Industries
Brand: Polychem Systems (formerly Polychem Division of The Budd Company)
Model: N/A
Matching Required: Proposed replacement equipment needs to be compatible with existing
equipment components that will be re-used, as follows:

The three (3) existing rectangular chain and flight sludge collection mechanisms
(mechanisms) for the Primary Sedimentation Tanks at the Henry N. Wochholz Wastewater
Treatment Facility (WTF) are proposed to be replaced due to normal wear from moving
parts. All three (3) existing mechanisms are manufactured by The Budd Company, Polychem
Division. Since installation of the original mechanisms, Polychem Division was acquired by
Brentwood Industries. Brentwood Industries now manufactures the Polychem Division
mechanisms under the brand name Polychem Systems. The Polychem Systems mechanisms
currently manufactured by Brentwood Industries are identical to the existing Budd
Company/Polychem Division mechanisms that are in operation at the WTF.

Yucaipa Valley Water District - February 13, 2018 - Page 26 of 100