Page 53 - Yucaipa Valley Water District

Director Memorandum No. 18-127 Page 2 of 6

Good asset management means making decisions based on the lowest long-term cost over the
entire lifecycle of the asset, rather than short-term savings, and managing assets in a way that
balances service levels, risk, and cost.

An asset’s lifecycle begins when a need is identified. From there the asset is planned, created,
or acquired, operated, and maintained, monitored, and replaced or upgraded when it reaches the
end of its life.

The District staff recognizes that assets cost more than the price to build them. Capital costs -
construction, rehabilitation, and disposal - only make up about 20 per cent of an asset’s full
lifecycle cost. The highest influence on the cost is early in the lifecycle, therefore asset
management is critical to control overall infrastructure costs.

Source: https://guelph.ca/plans-and-strategies/corporate-strategic-plan/asset-management-program/

In 2006, the District staff received authorization to purchase a Computerized Maintenance
Management System to track the assets associated with the Yucaipa Valley Regional Water
Filtration Facility and the Wochholz Regional Water Recycling Facility. [Director Memorandum
No. 06-041]. At this time the Board
of Directors authorized the
purchase of the software program
Maintenance Connection.

Over the past twelve years,
Maintenance Connection has
reliably provided the District staff
with software that has grown to
include recycled water facilities
and brineline infrastructure.
However, the limitations of this
software are now being realized
since the program is not easily
connecting with other computer
databases used by the District; the
software is not able to support our

Yucaipa Valley Water District - September 18, 2018 - Page 51 of 169