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3 Assumptions

Dudek provides the following cost assumptions used in development of the fixed-price items outlined in the
budget estimate.

Assumptions for Development of GSP

GSP Development

Project Facilitation, Project Management, and Meetings
Kickoff Meeting
Dudek assumes that Valley District or the Yucaipa GSA will provide a single lead point of contact authorized to
make decisions and provide project direction and project management upon Notice to Proceed. This person will
assist with facilitating the kickoff meeting, which will be held at a location provided by Valley District. At this
meeting it is assumed Valley District and the Yucaipa GSA member agencies will provide electronic copies, or links
to electronic copies, of the sources with groundwater data listed in the RFP (e.g., USGS) and any additional
sources that may have become available since the RFP was written.
Monthly Yucaipa GSA Meetings
We anticipate facilitating up to 36 monthly meetings, assuming 12 meetings per year, beginning in fall 2018 and
ending in fall 2021. Each meeting is assumed to be three (3) hours long, and our cost estimate includes time for
meeting preparation and travel. The meetings will be attended by the project manager or other major team
member. Dudek assumes Valley District or Yucaipa GSA member agencies will reserve the meeting location.
Technical Advisory Committee and Stakeholder Meetings
We anticipate facilitating up to 13 TAC and stakeholder meetings, with four (4) occurring in 2019, four (4)
occurring in 2020, and two (2) occurring in 2021. The cost estimate assumes the meetings will be three (3) hours
long, and will be attended by the project manager and other team members pertinent to the meeting agenda, as
well as our public outreach facilitator. Dudek assumes Valley District or Yucaipa GSA member agencies will
reserve the meeting location and audiovisual equipment for the meetings.

Weekly Project Phone Calls
We have budgeted one (1) hour per week for the duration of the project for update phone calls. The phone calls
will be conducted by either the project manager or other team members.

Progress Reports and Schedule Updates
Dudek will prepare monthly project reports and schedule updates that will identify the percentage of the budget
by task that has been expended to date, the upcoming work and schedule, scope, or budget concerns identified
during the billing period. Dudek anticipates preparing up to 36 monthly progress reports, beginning in fall 2018
and ending in fall 2021. The progress report assumption is based on an anticipated 3-year contract.
USGS Groundwater Model

The costs for this task are based on using a calibrated numerical model that integrates surface water and
recharge with groundwater. Dudek understands that the USGS anticipates having a calibrated model by the end
of summer 2018, at which point the model input files and draft documentation on model design and calibration
will be provided to Valley District. USGS anticipates publishing a final report of the model in the summer of 2019.

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Yucaipa Sustainable Groundwater Management Agency - August 9, 2018 - Page 141 of 208