Page 6 - _ 180314 Special Yucaipa GSA Packet

Grant Agreement No. 46000XXXX
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c. One set of sufficient evidence (i.e., receipts, copies of checks, time sheets) must be provided for all
costs included in the invoice.
d. Each invoice shall clearly delineate those costs claimed for reimbursement from the State’s funding
amount, as depicted in Paragraph 3, “Grant Amount” and those costs that represent Grantee’s
costs, as applicable, in Paragraph 4, “Grantee Cost Share.”

e. Original signature and date (in ink) of Grantee’s Project Representative. Submit the original “wet
signature” copy of the invoice form to the address listed in Paragraph 23, “Project Representative.”

All invoices submitted shall be accurate and signed under penalty of perjury. Any and all costs submitted
pursuant to this Agreement shall only be for the tasks set forth herein. The Grantee shall not submit any
invoice containing costs that are ineligible or have been reimbursed from other funding sources unless
required and specifically noted as such (i.e., match costs). Any eligible costs for which the Grantee is
seeking reimbursement shall not be reimbursed from any other source. Double or multiple billing for time,
services, or any other eligible cost is illegal and constitutes fraud. Any suspected occurrences of fraud,
forgery, embezzlement, theft, or any other misuse of public funds may result in suspension of
disbursements of grant funds and/or termination of this Agreement requiring the repayment of all funds
disbursed hereunder plus interest. Additionally, the State may request an audit pursuant to Exhibit D and
refer the matter to the Attorney General’s Office or the appropriate district attorney’s office for criminal
prosecution or the imposition of civil liability. (Civ. Code, §§ 1572-1573; Pen. Code, §§ 470, 489-490.)

9) ADVANCED PAYMENT. Water Code section 10551 authorizes advance payment by the State for projects
which are sponsored by a nonprofit organization; a DAC; or the proponent of a project that benefits a DAC.
If these projects are awarded less than $1,000,000 in grant funds, the project proponent may receive an
advanced payment of up to 50% of the grant award; the remaining 50% of the grant award will be
reimbursed in arrears. Within ninety (90) calendar days of execution of the Grant Agreement, the Grantee
shall provide the State an Advanced Payment Request. The Advanced Payment Request must contain the
following:
1. Documentation demonstrating that each Local Project Sponsor (if different from Grantee, as listed in
Exhibit M) was notified about their eligibility to receive an advanced payment and a response from the
Local Project Sponsor stating whether it wishes to receive the advanced payment or not.
2. If the Local Project Sponsor is requesting the advanced payment, the request must include:
a. A funding plan which shows how the advanced funds will be expended within 18 months of this
Grant Agreement’s execution (i.e., for what, how much, and when)
b. A discussion of the Local Project Sponsor’s financial capacity to complete the project once the
advance funds have been expended, and include an “Audited Financial Statement Summary Form”
specific to the DAC.
3. If a Local Project Sponsor is requesting advanced payment, Grantee shall also submit a single Advance
Payment Form Invoice, containing the request for each qualified project, to the State Project Manager
with “wet signature” and date of Grantee’s Project Representative, as indicated in Paragraph 23,
“Project Representative.” The Grantee shall be responsible for the timely distribution of the advanced
funds to the respective Local Project Sponsor(s). Within sixty (60) calendar days of receiving the
Advanced Payment Form Invoice and subject to the availability of funds, State will authorize payment of
the advanced funds sought of up to 50% of the grant award for the qualified project(s). The Advanced
Payment Form Invoice shall be submitted on forms provided by State and shall meet the following
format requirements:

a. Invoice must contain the date of the invoice, the time period covered by the invoice, and the total
amount due.

b. Invoice must be itemized based on the categories (i.e., tasks) specified in Exhibit B.

Yucaipa Groundwater Sustainability Agency - March 14, 2018 - Page 6 of 226